5.2. The Use of Personal Data: As protecting privacy is very important to the Association, anyone using the Association’s website or database facilities must also ensure that the privacy of others is protected throughout. Therefore, any personal information (Personal Data) about another accessed, downloaded or obtained via the Association’s websites/databases must be handled in compliance with the Data Protection Act. For more information about the rules please see http://www.ico.gov.uk/. In summary, Personal Data is any information by which a person can be identified e.g. name, address (including email address), telephone number or particular role within scouting etc and when handling such data:
(a) YOU MUST only obtain and use it for the legitimate scouting purpose as required and authorised by your role;
(b) YOU MUST only retain it for the legitimate scouting purpose as required and authorised by your role and, where retention is justified, must ensure that it is kept accurate, up-to-date and in a secure manner so as to prevent accidental loss, theft or unauthorised access by others;
(c) YOU MUST only retain it for as long as legitimately required and thereafter delete or destroy it safely and securely;
(d) YOU MUST NOT share it with any other party unless you have the person’s express consent to do so – preferably in writing wherever possible. This applies to sharing such data with any external party as well as within scouting itself e.g. emails sent to more than one recipient should, as a rule, be ‘blind copied’ (Bcc) so that the recipients do not receive details of each other’s email addresses.
(e) YOU MUST NOT, in any event, send it outside of the European Economic Association (EEA) unless you are sure that the country you are sending it operates under Data Protection laws akin to the UK and you have received assurance from them that the data will remain protected by them.
What information do we collect about you?
How do we use this information?
Cookie data is used to help improve the user experience of this website and to facilitate the operation of this website and the functions contained within it. More information can be found below in the Cookies section.
Personal information provided by logged in users is used to display authorship of posts, log changes to web pages and, in the case of email addresses, allow resetting of password in the case of a forgotten password.
Any information provided in the contact box will be used in accordance with the wishes of the person supplying the information. This may involve passing it onto others within Scouting, for example, passing information regarding a joining enquiry onto the appropriate section or group.
Access to your information.
Our website is hosted by 000webhost, a company based in the United States of America. As a charitable organisation in the United Kingdom, we are bound by the laws of the UK.
You have a right to request a copy of the information we hold about you. If you require a copy of all or some of your personal details, then you should contact us using the form on the Contact page.
Logged in users are able to update and change their recorded information themselves to ensure it is accurate. They are also able to provide additional information above the required values of email address and username.
Links to other websites
Our website contains links to other websites. These have been chosen to enhance the content we provide but we have no control over those websites or how they collect personal information. You should refer to the privacy policies of any external website you use.
While we always try to ensure external links are accurate, over time links may change, become inaccurate or break. If you discover a broken link, or leads to a website that you weren’t expecting you can let us know using the contact form.
This policy was last updated in March 2018.
How to contact us
This website is managed on behalf of the New Forest North District Scout Council by a web editor although content can be contributed through a number of sources. You can contact the editor by using the contact box here.
What are cookies?
Some cookies exist for the time you are on the website and are then deleted afterwards, for example to determine how wide to display the site.